STEP 2: Now let us try to sort by Quarters. To sort data in the pivot table, select any cell and right click on that cell to find the Sort option. How to create clickable hyperlinks in pivot table? In the popup, enter the name of the new calculated field (in this case, Jason would name it “profit” or something similar). The sort order on the classification is all messed up. 19.1k 2 2 gold badges 32 32 silver badges 61 61 bronze badges Thank you for helping out. To re-sort in alphabetical order, click the A-Z button. Job Done. If the Pivot Table is not built before the custom list is created then the product name will automatically be in the correct sequence. Thanks for the reply Sally. To illustrate, let’s remove the City field. Sort a Pivot Table Field Left to Right . Click on OK to close the Options tab and get back to the pivot table. Well done and thank you!!! 9. Go to Sort > Sort Newest to Oldest . Bottom line: Learn how to filter a pivot table, pivot chart, or set a slicer for the most recent date or period in the data set. Click on the S before Sony in the top row. Our goal is to help you work faster in Excel. 5. Note the the Category field is now dominant - products are listed first in alphabetical order by Category, then in alphabetical order by Product. Pivot tables are lovely. You can easily reverse the sorting order for either of the two fields by using buttons on the Options tab of the PivotTables tools ribbon. How to display grand total at top in pivot table? Say that you want to sort the pivot table information by product in descending order of sales to see a list that highlights the best products. The pivot table will be sorted with the largest Doodads customers at the top (see Figure 4-10 ). Notice that after you’ve sorted a pivot table, the field filter drop-down displays a special sorting … Excel Pivot Tables Grouping: Group Items, Group Data and Group Date Values, using VBA. Usually you sort a pivot table by the values in a column, such as the Grand Total column. Press Enter to move Sony 20' flat screen down to the next line. Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by Excel Pivot Tables: Sort Fields, Values & Dates, use Custom Lists, with VBA. In this video, Neil Malek of Knack Training demonstrates how Pivot Tables can sometimes resist sorting. Also, if you are able to use Get and Transform you will find better tools to import data and make sure the data is cleaned before it hits a Table or Data Model in Excel. She wants to automatically filter the reports for the most recent date in a column in the data set. And then, choose the field that you want to filter by at the last drop down list. If we select a product and sort, the products are sorted, but the categories remain unchanged. To sort Products in reverse order, just select any item in the Products field, and click the Z-A button. If we sort the days they will be sorted in text manner. Here is a quick fix to get custom sort order on your pivot table row labels. If your pivot table has only one field in the Rows area, you can set up the “Sort by Doodads” rule by doing a simple sort using the Data tab. If your Pivot table is already built then you need to sort the Pivot Table with an A to Z sort. Figure 6 – How to sort pivot table date. This sorting is automatic for column labels as well. I have now bookmarked your website and subscribed to your email! You can do the same thing with Cities. Read more. Notice that 2014 was sorted first. However, you can override this default behavior. Let's say you are analyzing some HR data and want to see number of weeks worked in each hour classification. 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